The shared brain for MillTown Property Group: how our AI team works and how to get help. Every bot reads this page, so keep it current.

Our AI team

• Chief — Andrew's chief of staff. Oversees everything and flags problems.
• Otto — our COO and front desk. Your assistant sends requests to Otto; Otto makes sure they're complete and routes them.
• Scout — our team admin. Does the back-office work: listings, MLS drafts, paperwork, marketing assets.
• Your assistant — your own AI assistant (Grok), set up with team templates and scripts.

How to get help

1. Ask your assistant.
2. When it's done its part, say "send it to Otto."
3. Otto checks it's complete and hands it to Scout.
4. Scout does the work and Otto tells you when it's done.

Every request needs: your name, the address (if it's a property), what you need, the deadline, and any links or files.

Listings workflow (4 phases)

1. Listing phase (coming to market) — your client and agent listing forms start it. Scout gathers photos and iGuide, builds a pre-listing overview for your OK, drafts the MLS listing, Sevde (TC) reviews, the seller signs, and you're told it's ready to go live.
2. On market — listing package (Just Listed, feature sheet, booklet, open house material), open houses, price changes.
3. Sold — paperwork, FINTRAC, sold status, Just Sold post, review request.
4. Cancel / relist — cancellation paperwork, or refresh and relaunch.

Ground rules

• You approve before anything goes live or to a client.
• Bots always say who they are ("This is Scout").